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Course Evaluation Data Access & Reporting

LTS Evaluation and Research manages the collection and maintenance of all course evaluations data in the service of Stanford’s teaching, learning, and research mission and in accordance with the directives of the faculty Course Evaluation Committee. Course evaluation data comprise important feedback regarding the teaching and learning process at Stanford.  LTS Evaluation and Research facilitates the sharing and reporting of data based on demonstrated need of campus stakeholders and in accordance with governance policies established by the Institutional Research & Decision SupportStanford Information Security Office, and Stanford Privacy Office. In addition, all content entered into the course evaluation system by instructors and students (e.g., written responses, custom questions) is subject to Stanford's Terms of Use for Sites.

The end-term online course evaluation system gathers students’ feedback about the course and their learning experience. The system collects students’ course evaluation responses, which the software vendor, EvaluationKITanonymizes before transmitting evaluation data to Stanford. These data also contain non-personally identifying information necessary to accurately assign forms to courses and group responses to provide insights at an aggregate level. Students, faculty, and staff can access these data through the process outlined below.

Access to End-term Course Evaluation Data

  • Default access to end-term course evaluation data is as follows (refer to the next section for more detail):
    • primary course instructors can view complete evaluations for every course they have ever taught
    • course instructors can view aggregate quantitative results for all courses
    • students can view aggregate quantitative results and student-to-student comments for all courses
  • Campus stakeholders may require more access (e.g., ability to create aggregate rollup reports) to course evaluation data. Access to these data are managed by each School’s PeopleSoft Student Records Authority Grantor(s) and requests should be made directly to these individuals.
  • There are many levels of data and reporting access in the EvaluationKIT system (see below). Authority granters also control how these specific permissions are delegated.
  • While the default EvaluationKIT reports will cover most needs, some stakeholders may require custom reports to support School and department priorities. The LTS Evaluations & Research team evaluates requests for custom reports on a case-by-case basis. In most instances, the advanced custom reporting features in EvaluationKIT will be sufficient. Please email us directly at course-evaluations@stanford.edu if you have any questions.

Where to Access Data and Who Can See What

EvaluationKIT

All instructors and students have default access to the EvaluationKIT system and its course evaluation data per the below table. For more information, go to Review Results about how to view reports in the end-term evaluation system. Please contact us if you have any questions.

Who

Reports in EvaluationKIT

Primary and secondary instructors

Instructor’s own data:

Comments Report

Course Report

Individual Responses

 

Can see all instructors’ quantitative data:

Course Summary

Section leaders, TAs, and Fellows

Instructor’s/TA’s own data:

Section Report

Students*

Primary instructor quantitative data and student-to-student question: 

Student Reporting

Comment: “What would you like to say about this course to a student who is considering taking it in the future?”

Personnel who have authority granted to access EvaluationKIT reports

Qualitative and Quantitative data for all reports**

School Chair & Dean

School-level view of all instructor qualitative and quantitative data

Prior Instructors and TAs

If you were an instructor or TA at Stanford but have lost access to your course evaluation reports, please submit this request form.

Caveats

*Students that are also TAs will not have access to the Student Course Report because of how the EvaluationKIT course evaluation system is configured. This may be remedied in a future EvaluationKIT software release. To access this information, we recommend going to carta.stanford.edu.

 

**Authority grantors from each school and organization approve different levels of authority on a person-by-person basis. Access can be restricted by qualitative and quantitative data, export options, and by school/org.

CARTA

CARTA is a course exploration tool used by students to help them make informed decisions about course choices, and is also used for institutional research to understand student’s academic decisions.

For more information about the data that CARTA displays, navigate to https://carta.stanford.edu/data_definition. These data come from the EvaluationKIT course evaluations system.

Who

CARTA

Primary and Secondary Instructors, and Staff

Quantitative Data: Students' quarterly average rating of particular professors for the selected class (the rating itself is computed by averaging among responses to the two questions: "Overall, how would you describe the quality of the instruction in this course?" and "How much did you learn from this course?"). 

Students

Quantitative Data: (same as primary instructors)

 

Qualitative Data: "What would you like to say about this course to a student who is considering taking it in the future?" You can filter course reviews by entering keywords, such as a professor's name, into the keyword box. 

 

Key Dates

Key dates for end-term feedback
Check the dates for end-term feedback for the academic year.

 

FAQs

Frequently asked questions
Get answers to some common questions.

 

Principles of Evaluation

Key principles of evaluation
Key ideas guiding evaluations and student feedback at Stanford.